We are seeking an organised and proactive CHPP Administration Assistant to support the day to day activities of our Coal Handling and Preparation Plant team. Working closely with CHPP leaders, employees and contractors, you will provide reliable administrative support and help keep the department organised, compliant and running efficiently. This role would suit someone who enjoys working in a busy operational environment, can manage competing priorities and takes pride in providing a high level of service. What you’ll be doing In this role, you will: Provide a high level of administration support to the CHPP team and other departments when necessary Establish and maintain effective relationships with clients (internal & external) to help guide positive employee interactions and assist with day to day queries from the workforce   Detailed diary management including coordination of CHPP meeting room resources and catering Manage the CHPP Site Visitor process and compliance to procedure. Proactive and timely processing of travel bookings, expense claims, Visa Card reconciliations and invoicing Assist with coordination of meeting preparation and taking of minutes Electronic data management, data input and filing Administer Fewzion support for the CHPP Department Processing and tracking of completed Site Access Permits Coordinate CHPP personal to attend site specific training to ensure currency of skills and tickets Adhoc project work when required for example, CHPP compliance audits Effectively onboard CHPP personal including set up of IT equipment, allocation of lockers, system access, visitor request forms Coordinate CHPP building maintenance with external contractors