Manage outgoing mail operations, including UPS shipments, ensuring timely daily distribution in accordance with departmental protocols Execute document copying and scanning procedures for Outreach and admission (OA) and Career Transition Specialist (CTS) file systems with meticulous accuracy Generate comprehensive reports through systematic data collection via computer systems, printed documentation, and other authorized information sources Process supportive services documentation, including verification of client information, address confirmation, item procurement, and receipt validation Administer distribution of CTS checks to students upon completion of their respective center programs Compile and provide OA/CTS documentation and records as requested by Corporate Office or DOL Regional Office Manage incoming communications and direct callers to appropriate personnel with professional courtesy Prepare advertising materials and information packets according to specifications Submit office material requisitions for the OA/CTS Department in a timely manner Coordinate collection of payroll and training documentation to support Manager/Supervisor requirements Facilitate communications to obtain necessary backup documentation for OA file verification and CTS placement confirmation Maintain comprehensive inventory control of office supplies and ensure adequate stock levels Maintain organized records of all procurement orders for monthly submission to Manager and Accounting departments Establish and sustain professional communication standards with all stakeholders to ensure positive client relations Execute general office administration duties with professionalism and efficiency Proactively identify operational needs and address them without prompting Ensure all documentation is uploaded into the electronic case file system with accuracy and timeliness Maintain and organize the Shared Drive for project documentation and accessibility Perform additional duties as assigned by management